The pet file: your clinical asset
The heart of the system is the file of each patient — the pet, linked to its owner: species, breed, historical weight, allergies, conditions, surgeries, treatments and notes from each consultation. With a complete history, any veterinarian on the team can take good care of a patient they don't know.
The digital file also loads the operational jewels: the vaccination and deworming card with its reinforcement dates, and the attached studies (laboratory, X-rays) on the file, not in a folder.
Vaccines and boosters: automatic recurrence
The veterinary business is one of calendarable recurrence: the annual vaccine, the quarterly deworming, the monthly bath. Each registered application must schedule its next reminder alone — and that reminder must go out via WhatsApp to the owner without anyone sending it by hand.
"Toby has his rage booster this week, can I schedule it for Thursday?" sent automatically is the difference between an up-to-date vaccination schedule (and recurring income filling the schedule) and waiting for the owner to remember — spoiler: he doesn't remember.
Pharmacy and food: inventory with expiration dates
- The veterinary inventory mixes counter sales (food, accessories) with clinical supplies (vaccines, medications) — the system must manage both with lots and EXPIRATIONS.
- Near expiration alert: Vaccine that expires in 60 days should be used or rotated, not discovered expired.
- Automatic discount for service: the practice that administered a vaccine discounts that dose from the stock, just like the sale of a sack over the counter.
- Minimums and purchase suggestion: the star food should never be missing from the shelf — it is the product that the owner brings to your door every month (and not to the supermarket).
Appointments, aesthetics and all three counters in one box
The agenda must coexist with the three businesses: medical consultations, aesthetics (with its duration and groomer) and pension (with arrival and departure dates). WhatsApp reminders reduce no-shows just like in any clinic, and the agenda link on Instagram and Google Maps fills spaces without calls.
When collecting, everything converges into a single account: the consultation, the vaccine applied, the dewormer and the bag of food come out on one ticket, with a CFDI invoice if the owner requests it. In Aura, file, agenda, reminders, inventory with expiration dates, point of sale and billing operate together — the complete veterinary in one system, with a 14-day trial for $14 USD.
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Start your trial →Frequently asked questions
What is the difference between veterinary software and general medical software?
The structure of the patient (pet linked to an owner, with species, breed and weight), the vaccination card with scheduled reinforcements, and the mix of clinic + store + aesthetics in the same operation. Human office software doesn't model any of that.
How do I increase my veterinarian's recurring sales?
Automate reminders for reinforcements (vaccines, deworming) and food repurchase according to each client's cycle. The demand already exists and is schedulable — the system just has to collect it before it cools down.
Do I need to manage batches and expirations?
Yes, especially in biologicals (vaccines) and medications. Selling or applying expired product is a health and legal risk. The system should alert you 30-60 days in advance to rotate or return the supplier.
Can I start with only an agenda and file?
Yes, it's the typical starter: agenda with reminders + file per pet. Inventory and point of sale are activated later without changing systems — the advantage of a modular platform like Aura.